Volunteer Hours Tracking Platform

Volunteer Hours Tracking for
Schools and Organizations

HiveTrack helps organizations manage volunteers, approve timesheets, and generate reports from one simple branded portal.

Start Free Trial Book a Demo

Launch your own branded volunteer tracking portal.

app.hivetrack.org / dashboard
HiveTrack dashboard showing volunteer stats, recent activity, and admin controls
The Problem

Stop managing volunteer hours manually

Tracking volunteer hours through forms, spreadsheets, emails, and chat messages can be slow and difficult to manage. HiveTrack gives your organization one place to collect hours, review submissions, manage volunteers, and generate clear reports.

Without HiveTrack
  • Scattered forms and spreadsheets
  • Hours lost in email threads
  • Manual follow-ups over WhatsApp
  • No clear approval process
  • Reports built by hand
With HiveTrack
  • One system for all submissions
  • Structured approval workflow
  • Automated email notifications
  • Organized records and filtering
  • Excel and PDF exports in one click
Features

Everything you need to manage volunteer hours

📋

Volunteer Hour Submission

Volunteers submit hours with date, activity, organization, location, description, and supervisor details.

✅

Admin Approvals

Review, approve, or reject timesheets with notes from one dashboard.

📊

Reports and Exports

Filter records and export volunteer activity to Excel or PDF.

👤

Volunteer Account Management

Create, edit, disable, and reset volunteer accounts easily.

📧

Email Notifications

Send welcome emails and password reset emails automatically.

🏷️

Branded Client Portal

Give your organization its own branded volunteer tracking experience.

Why HiveTrack

Why organizations choose HiveTrack

HiveTrack is built for schools, nonprofits, and community organizations that want a better way to manage volunteer activity. Instead of switching between different tools, your team gets one organized system for submissions, approvals, and reporting.

🎯

Purpose-built for volunteer programs

Not a generic tool repurposed for tracking — designed from the ground up for how volunteer programs actually work.

🚀

Fast onboarding, no technical setup required

Most organizations can get started within 24 hours, with guided setup to help your team hit the ground running.

🔧

Easy to configure for your organization

Activity types, reporting format, and portal settings are easy to configure — no custom development needed.

Comparison

Better than forms, spreadsheets, and scattered messages

Without HiveTrack
With HiveTrack
Unstructured form submissions
Structured volunteer hour tracking
Manual spreadsheet juggling
Organized records with smart filtering
Approvals buried in email
Streamlined approval workflow
Coordination over chat apps
One centralized platform
Time-consuming manual reports
One-click Excel & PDF exports
Branded Portal

Launch your own branded volunteer portal

HiveTrack is purpose-built for schools and organizations. Configure your activity types, branding, and portal experience — then give your volunteers and admins a dedicated system from day one.

Custom activity types Organization branding Dedicated subdomain Branded PDF reports
🌐
Dedicated Subdomain yourorg.hivetrack.org
📄
Branded PDF Reports Reports include your organization's name
⚙️
Custom Activity List Easy to configure for your program
👥
Your Volunteers, Your Data Isolated per organization
See It in Action

Built for real volunteer management workflows

Review and approve timesheets, filter records, and export reports — all from one clean admin dashboard.

app.hivetrack.org / admin / reports
HiveTrack admin panel showing volunteer timesheet approvals and report exports
Pricing

Simple, transparent pricing

One plan. Everything included. No hidden fees.

Limited Launch Offer
Organization Plan
Early adopter pricing
$3/month
✦ First 3 months free — no credit card needed
Claim Early Access

Early adopter rate — locks in your price as the platform grows.

Early Access

Early access for growing organizations

We're offering early access for organizations that want a simpler way to track and manage volunteer hours. Start with a free trial and help shape the platform with real feedback.

1
Submit your details below. Tell us about your organization and how many volunteers you manage.
2
We guide your setup from start to finish. Your organization gets a branded subdomain, a pre-configured activity list, and a ready-to-use volunteer portal.
3
Start tracking immediately. Your team can submit hours, review approvals, and export reports from day one — free for the first 3 months.
Start Free Trial
Get Started

Start your free trial

Tell us about your organization and we'll help you get started with your own volunteer tracking portal.

Thanks — we'll be in touch shortly to help you get started.

No credit card required. Free for the first 3 months.